Data protection

Data protection career page (as of 08.01.2025)

IMS Gear SE & Co KGaA takes your legitimate data protection concerns very seriously and complies with the provisions of the General Data Protection Regulation (GDPR), the Telecommunications Telemedia Data Protection Act (TTDSG) and, if applicable, the provisions of other applicable data protection regulations.

IMS Gear SE & Co KGaA handles the data you provide carefully and conscientiously. Insofar as data of any kind is collected, processed or used, this is always done in accordance with the statutory provisions or with your express consent.

The protection of privacy is of crucial importance for the future of Internet-based business models and for the development of an Internet-based economy. IMS Gear SE & Co KGaA emphasizes its commitment to the protection of privacy with this privacy statement. Below you will find information on how IMS Gear SE & Co. KGaA handles personal data on this website.

This privacy policy applies to this and all other websites that refer to this privacy policy. Other data protection provisions may apply to individual IMS Gear SE & Co KGaA companies. We therefore ask you to read the data protection declarations of all websites you visit carefully.

The controller pursuant to Art. 4 (7) of the General Data Protection Regulation (GDPR) is

IMS Gear SE & Co. KGaA

Registered in the Commercial Register of the Local Court of Freiburg under HRB 714815
Heinrich-Hertz-Straße 16
78166 Donaueschingen

E-mail: info(at)imsgear.com

Phone +49 (0)771 8507-0
Fax +49 (0)771 8507-444

You can contact our data protection officer at IMS Gear SE & Co. KGaA at:

Thomas Fletschinger
Heinrich-Hertz-Straße 16

78166 Donaueschingen
dsb@imsgear.com

Global data protection standards

Our handling of personal data is based on global principles and standards relating to transparency in the use of personal data, the observance and granting of rights of choice, access regulations, rules on data integrity, data security, data disclosure and monitoring the lawfulness of processing. IMS Gear SE & Co KGaA complies in particular with the General Data Protection Regulation (GDPR).

Consent

By using this website, you consent to the electronic storage and use of your data as described below. Changes to this privacy policy will always be posted on this page so that you are always informed about what data IMS Gear SE & Co. KGaA stores and how it is used.

Where required by applicable data protection law, we will also expressly request your consent for the further processing of personal data collected on this website or provided by you.

Collection and processing of personal data

IMS Gear SE & Co KGaA would like to better understand your wishes and interests and offer you the best possible service. Therefore, IMS Gear SE & Co KGaA collects and uses personal information in the manner described below and in accordance with applicable data protection law.

When you visit our website, we collect your IP address and use cookies and other internet technologies (hereinafter referred to as "automated tools" and "integrated web links") to collect general information about visitors to our website and their interests. Below we explain which technologies are used and what kind of information is collected.

We also collect and process data that you provide to us voluntarily, for example when you register for events, subscribe to newsletters, take part in online surveys, join discussion groups or forums or make purchases.

What data do we collect and why?

With the help of the data collected, IMS Gear SE & Co. KGaA would like to offer you consistent personal support. IMS Gear SE & Co KGaA uses your data exclusively as described in this declaration. Any subsequent change in the purpose of use is subject to your express consent, unless the change is otherwise legitimized by applicable legal provisions.

We process your personal data for the following purposes:

• to maintain our relationship with you, e.g. via our databases in which we bring together data about you from our various sources in order to obtain an overview of the collaboration. We also want to improve and individualize our understanding of your preferences and our communication with you;
• for order processing and delivery of ordered services and products;
• to carry out tasks for the preparation or fulfillment of contracts;
• to provide evidence of business transactions;
• to provide you with appropriate and up-to-date information about research, as well as our products and services;
• to improve the quality of our products and services by tailoring our offering to your specific needs;
• to answer your queries and provide you with efficient support;
• to manage communication and collaboration with you;
• to track our activities (e.g. measurement of collaboration or sales, number of appointments/meetings, topics discussed, documents presented);
• to invite you to events sponsored or used by us (e.g. lectures, conferences);
• to grant you access to our specified IT systems so that you can use certain services of IMS Gear SE & Co. KGaA;
• to manage our IT resources, including infrastructure management and business continuity;
• to protect the commercial interests of the company and to ensure compliance and reporting (e.g. compliance with our policies and local legal requirements, taxes and deductions, adherence to internally defined grant limits, management of alleged cases of misconduct or fraud, conducting audits and defense in legal disputes);
• for archiving and logging;
• for processing job inquiries;
• for invoicing and accounting, and
• for other purposes that are prescribed by law and the authorities.
• In certain cases, we are legally obliged to transmit data to a requesting government agency (institution or authority). The legal basis for processing is Art. 6 para. 1 c GDPR or Section 24 para. 2 no. 1 BDSG.
• In some cases, business partners require personal data from our customers. This is usually done in the context of order fulfillment (e.g. in the case of complaints) and is expressly provided for by law. In this case, IMS Gear SE & Co KGaA remains responsible for the protection of your data - in addition to the processor, if applicable. The respective business partner works in accordance with our instructions, which IMS Gear SE & Co. KGaA ensures through strict contractual regulations.
• to fulfill the legal obligations to record, document and report to the competent authorities.

IP addresses

IP addresses are used to analyze malfunctions, to administer the website and to obtain demographic information. We also use IP addresses and, where applicable, other information that you have provided to us on this website to find out which pages of our website are accessed and which topics interest our visitors. We use the knowledge gained to provide you with optimized information about our products and services. IMS Gear SE & Co KGaA only collects such data in anonymized form and will not link it to a registered user's profile without their consent.

IMS Gear SE & Co. KGaA only collects data in connection with your visit to the IMS Gear SE & Co. KGaA website. We do not collect any personal data in connection with your visits to the websites of other companies or organizations that do not belong to IMS Gear SE & Co. KGaA.

Privacy policy for the use of Cookiebot

We use the cookie tool Cookiebot, provided by Cybot A/S, Havnegade 39, 1058 Copenhagen, Denmark (Cookiebot). This enables us to obtain and manage users' consent for data processing on our website. The processing is necessary to fulfill a legal obligation (Art. 7 Para. 1 GDPR) to which we are subject (Art. 6 Para. 1 Sentence 1 lit. c GDPR).

The following data is processed:

• Date and time of access
• Browser information
• Device information
• Geographical location
• Cookie preferences
• URL of the visited page

The functionality of the website cannot be guaranteed without this processing.

Cookiebot is the recipient of your personal data and acts as a data processor on our behalf. The data will be deleted after a period of 12 months.

The processing takes place within the European Union. For more information on options to object to or remove data processed by Cookiebot, please visit: https://www.cookiebot.com/en/privacy-policy/.

Cookies

a) We use cookies on our website or websites. These are small files that your browser automatically creates and that are stored on your end device (laptop, tablet, smartphone, etc.) when you visit our websites. Cookies do not cause any damage to your end device and do not contain any viruses, Trojans or other malware. Information is stored in the cookie that results in each case in connection with the specific end device used. However, this does not mean that we obtain direct knowledge of your identity. The use of cookies serves to make the use of our website more pleasant for you.

b) In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your end device for a specified period of time. If you visit our website again to use our services, it is automatically recognized that you have already visited us and which entries and settings you have made so that you do not have to enter them again.

c) On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you. These cookies enable us to automatically recognize that you have already visited our website when you visit it again. These cookies are automatically deleted after a defined period of time.

d) The cookies process data and are necessary for the purposes mentioned to protect our legitimate interests and the interests of third parties in accordance with Art. 6 para. 1 sentence 1 lit. f) GDPR.

e) Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or a message always appears before a new cookie is created. However, completely deactivating cookies may mean that you cannot use all the functions of our website.

E-mail addresses

When you contact us by e-mail or via a contact form (in the job exchange), the data you provide (your e-mail address, possibly your name and telephone number) will be stored by us in order to answer your inquiry. We delete the data collected in this context after storage is no longer required, or restrict processing if there are statutory retention obligations.

We will not pass on your e-mail address to third parties. You can decide at any time to stop receiving e-mails from IMS Gear SE & Co KGaA.

Delete cookies up to this point

Use of external service providers

We work together with service providers who process certain data on our behalf. This is done exclusively in accordance with the applicable data protection law. In particular, we have concluded agreements with our service providers on commissioned data processing that meet the requirements of Article 28 of the GDPR.

Disclosure of data, transfer to third countries

Your personal data will not be transferred to third parties for purposes other than those listed below. We only pass on your personal data to third parties if:

a) you have given your express consent in accordance with Art. 6 para. 1 sentence 1 lit. a) GDPR, § 26 para. 2 Federal Data Protection Act (BDSG),

b) the disclosure pursuant to Art. 6 para. 1 sentence 1 lit. f) GDPR is necessary for the assertion, exercise or defense of legal claims and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data,

c) in the event that there is a legal obligation for disclosure pursuant to Art. 6 para. 1 sentence 1 lit. c) GDPR, and

d) this is legally permissible and necessary for the execution of a contractual relationship with you or for pre-contractual measures at your request in accordance with Art. 6 para. 1 sentence 1 lit. b) GDPR, § 26 para. 1 BDSG.

A transfer to a third country or an international organization is not intended and there is no automated decision-making, unless otherwise provided for in this privacy policy.

If necessary, IMS Gear SE & Co KGaA will also pass on information to business partners, service providers, third parties or subcontractors. This may be necessary in order to provide a service or transaction requested by you, such as order processing, for customer service purposes or to inform you about services, products and services.

Your personal data will not be passed on, sold or otherwise made available to third parties for marketing purposes without your prior consent.

IMS Gear SE & Co KGaA may be forced to disclose your data and related information by court or official order. We also reserve the right to use your data to assert or defend against legal claims.

In the event of a takeover or merger with another company, it may be necessary to disclose or pass on personal data to potential or actual buyers. In such a case, IMS Gear SE & Co. KGaA will endeavor to protect the data to the greatest extent possible.

In accordance with applicable law, we reserve the right to store and disclose personal and other data to detect and combat illegal activities and attempted fraud or a violation of IMS Gear SE & Co. KGaA's Terms of Use.

Analysis tools

The tracking measures listed below and used by us are carried out on the basis of Art. 6 para. 1 sentence 1 lit. f) GDPR. With the tracking measures used, we want to ensure a needs-based design and the continuous optimization of our website. On the other hand, we use the tracking measures to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you. These interests are to be regarded as legitimate within the meaning of the aforementioned provision. The respective data processing purposes and data categories can be found in the tracking tools described in more detail below.

Privacy policy for the use of Google Tag Manager

We use "Google Tag Manager" on our website, a service provided by Google Ireland Limited, Google Building Gordon House, Barrow St, Dublin 4, Ireland (hereinafter referred to as "Google"). Google Tag Manager enables us as marketers to manage website tags via an interface. The Google Tag Manager tool, which implements the tags, is a cookie-free domain and does not itself collect any personal data. Google Tag Manager triggers other tags, which in turn may collect data. Google Tag Manager does not access this data. If deactivation has been carried out at domain or cookie level, this remains in place for all tracking tags that are implemented with Google Tag Manager.

Information from the third-party provider: Google Ireland Limited, Google Building Gordon House, Barrow St, Dublin 4, Ireland. Further information on data protection can be found on the following Google websites:

Privacy policy: https://policies.google.com/privacy?hl=de&gl=de

FAQ Google Tag Manager: https://www.google.com/intl/de/tagmanager/faq.html

Google Tag Manager Terms of Use: https://www.google.com/intl/de/tagmanager/use-policy.html

Privacy policy for the use of Google Analytics 4 (GA4)

For the transfer of data from the EU to the USA, the provider has signed up to the EU-US Data Privacy Framework, which ensures compliance with the European level of data protection on the basis of an adequacy decision by the European Commission.

This website uses Google Analytics 4 (GA4), a web analytics service provided by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland ("Google"). Google Analytics uses so-called "cookies", which are text files that are stored on your end device and enable your use of the website to be analyzed. The information generated by the cookie about your use of this website (including the shortened IP address) is usually transmitted to a Google server and stored there; it may also be transmitted to the servers of Google LLC. in the USA.

This website uses Google Analytics 4 (GA4) exclusively with the extension "_anonymizeIp()", which ensures anonymization of the IP address by shortening it and excludes direct personal reference. The extension means that your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google LLC server in the USA and shortened there.

Google will use this information on our behalf to evaluate your use of the website, to compile reports on website activity and to provide us with other services relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics 4 (GA4) will not be merged with other Google data.

Google Analytics also uses a special function, the so-called "demographic characteristics", to create statistics with statements about the age, gender and interests of site visitors based on an evaluation of interest-based advertising and with the help of third-party information. This allows the definition and differentiation of user groups of the website for the purpose of target group-optimized marketing measures. However, data records collected via the "demographic characteristics" cannot be assigned to a specific person.

Details on the processing triggered by Google Analytics and how Google handles data from websites can be found here:

https://policies.google.com/technologies/partner-sites

All processing described above, in particular the setting of Google Analytics cookies for reading information on the end device used, will only be carried out if you have given us your express consent to do so in accordance with Art. 6 para. 1 lit. a GDPR. Without this consent, Google Analytics will not be used during your visit to our website.

You can revoke your consent at any time with effect for the future. To exercise your revocation, please deactivate this service in the "cookie consent tool" provided on the website. We have concluded an order processing contract with Google for the use of Google Analytics, which obliges Google to protect the data of our website visitors and not to pass it on to third parties.

For the transfer of data from the EU to the USA, Google relies on so-called standard data protection clauses of the European Commission, which are intended to ensure compliance with the European level of data protection in the USA.

As an alternative to the browser plugin or within browsers on mobile devices, please click on the following link to set an opt-out cookie that will prevent Google Analytics from collecting data within this website in the future (this opt-out cookie only works in this browser and only for this domain, if you delete your cookies in this browser, you must click this link again):

https://tools.google.com/dlpage/gaoptout?hl=de

Further information on Google Analytics 4 (GA4) can be found here: https://policies.google.com/privacy?hl=de&gl=de

Privacy policy for the use of YouTube plug-ins

Our website uses plug-ins from the YouTube site operated by Google. The operator of this site is: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001.

When you visit one of our pages equipped with a YouTube plug-in, a connection to the YouTube servers is established. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

The use of YouTube is in the interest of an appealing presentation of our online offers. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.

If you do not wish to participate in the tracking process, you can generally deactivate the automatic setting of cookies in your browser settings. You can also block only specific cookies for conversion tracking by modifying your browser settings so that cookies from the domain "googleadservices.com" are not permitted.

Further information on the handling of user data can be found in YouTube's privacy policy.

Address and link to YouTube's privacy policy:

Google/YouTube: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland Privacy Policy: https://policies.google.com/privacy,
Opt-Out: https://adssettings.google.com/authenticated, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active.

Social Media

We place links to the social networks Facebook and Instagram on our website. The social networks are only integrated on our website as links to the corresponding services. No data is transferred to the services if you do not click on the respective graphics. After clicking on the integrated graphics, you will be redirected to the page of the respective provider. Only then will user information be transmitted to the respective provider.

Addresses of the respective providers and URL with data protection information:

1. Facebook

Our website uses social plugins ("plugins") from the social network facebook.com, which is operated by Facebook Inc, 1 Hacker Way, Menlo Park, California 94025, USA ("Facebook").

When you open our website with the plugin, it establishes a direct connection to the Facebook servers via your browser. This transmits the information to Facebook that you have accessed the page. If you are logged into your Facebook account, clicking on the plugin will allow your visit to our website to be directly assigned to your profile. Even if you do not have a profile, it cannot be ruled out that your IP address will be stored by Facebook. The purpose and scope of the data collection and the further processing and use of the data by Facebook as well as your rights in this regard and setting options to protect your privacy can be found in Facebook's data protection information www.facebook.com/about/privacy/.

If you are a Facebook member and do not want Facebook to collect data about you via our online offering and link it to your membership data stored on Facebook, you must log out of Facebook before visiting our website and delete the corresponding Facebook cookies. It is also possible to block Facebook social plugins with add-ons for the browser, for example with the "Facebook Blocker".

2. Instagram

Plugins from the social network Instagram (Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA) are integrated on our website. You can recognize the Instagram plugin by the "Instagram button" on our website. If you click on the Instagram button while you are logged into your Instagram account, you can link the content of our website to your Instagram profile. This allows Instagram to associate your visit to our pages with your user account. We would like to point out that, as the provider of our website, we have no knowledge of the content of the transmitted data or its use by Instagram. Further information on Instagram's privacy policy can be found at instagram.com/about/legal/privacy/

Links to other websites

Our website may contain links to third-party websites. IMS Gear SE & Co KGaA is not responsible for the privacy practices, the content of websites, or the content of third party websites that do not belong to IMS Gear SE & Co KGaA or its affiliates.

Data management

IMS Gear SE & Co KGaA retains personal data only for as long as required by the purpose or legal provisions for which it was collected.

Data protection information in the application process

(1) We process the applicant data only for the purpose and in the context of the application process in accordance with the legal requirements. Applicant data is processed to fulfill our (pre-)contractual obligations in the context of the application process within the meaning of Art. 6 para. 1 lit. b. GDPR, insofar as the data processing becomes necessary for us, e.g. in the context of legal proceedings (in Germany, § 26 BDSG also applies).

(2) The application procedure requires applicants to provide us with their application data. Necessary applicant data includes personal details, postal and contact addresses and the documents relating to the application, such as cover letter, CV and certificates. Applicants can also voluntarily provide us with additional information.

(3) By submitting their application to IMS Gear SE & Co. KGaA, applicants consent to the processing of their data for the purposes of the application process in the manner and to the extent set out in this data protection declaration.

(4) Insofar as special categories of personal data within the meaning of Art. 9 para. 1 GDPR are voluntarily communicated as part of the application process, their processing is also carried out in accordance with Art. 9 para. 2 lit. b GDPR (e.g. health data, such as severely disabled status or ethnic origin). Insofar as special categories of personal data within the meaning of Art. 9 para. 1 GDPR are requested from applicants as part of the application process, their processing is also carried out in accordance with Art. 9 para. 2 lit. a GDPR (e.g. health data) if this is necessary for the exercise of the profession.

(5) Applicants can send us their applications by post, email or via our job board. Please note, however, that e-mails are generally not sent in encrypted form and applicants must ensure that they are encrypted themselves. We can therefore accept no responsibility for the transmission path of the application between the sender and receipt on our server. If the applicant has any concerns regarding the security of the application documents sent by e-mail, we recommend sending the application documents by post.

(6) The data provided by the applicants may be further processed by us for the purposes of the employment relationship in the event of a successful application. Otherwise, if the application for a job offer is not successful, the applicant's data will be deleted. Applicants' data will also be deleted if an application is withdrawn, which applicants are entitled to do at any time.

(7) The deletion takes place, subject to a justified revocation by the applicant, after the application procedure has been completed for six months, so that we can answer any follow-up questions about the application and meet our obligations to provide evidence under the Equal Treatment Act.

In the event that you have consented to further storage of your personal data, we will transfer your data to our applicant pool. There the data will be deleted after two years.

If you have been accepted for a position as part of the application process, the data from the applicant data system will be transferred to our personnel information system and deleted 10 years after termination of the employment relationship.

If you register with the IMS Gear SE & Co KGaA job portal using the relevant form, the following information you provide will be collected and stored: Surname, first name, e-mail address, category, occupational field and country for which, or in which, you are interested in working. In addition, your consent to the storage of the data, insofar as you have declared this in the job search form.

The data will only be used by us to contact you if we have a vacancy that matches your expectations or if we would like to offer you a suitable position. This data will not be used for any other purpose. You can unsubscribe from the job exchange at any time. To do so, please send an e-mail to jobs(at)imsgear.com.

As soon as you have unsubscribed as described above, your data will be deleted, provided there are no statutory retention periods or storage is required to assert or defend against claims. If you are still interested, we would ask you to register again using the contact form.

Invoices for any travel expense reimbursements are archived in accordance with tax regulations.

Rights of data subjects

You have the right,

a) to request information about your personal data processed by us in accordance with Art. 15 GDPR. In particular, you can request information about the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the origin of your data if it was not collected by us, such as the existence of automated decision-making and, if applicable, meaningful information about its details;

b) in accordance with Art. 16 GDPR, to immediately demand the correction of incorrect or the completion of your personal data stored by us;

c) to demand the erasure of personal data stored by us in accordance with Art. 17 GDPR, unless the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation in the public interest or for the establishment, exercise or defense of legal claims;

d) to demand the restriction of the processing of your personal data in accordance with Art. 18 GDPR, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you refuse to delete it and we no longer need the data, but you need it to assert, exercise or defend legal claims or you have lodged an objection to the processing in accordance with Art. 21 GDPR;

e) in accordance with Art. 20 GDPR, to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format or to request the transfer to another controller;

f) in accordance with Art. 7 para. 3 GDPR, to revoke your consent once given to us at any time. The consequence of this is that we may no longer continue the data processing that was based on this consent in the future and

g) to lodge a complaint with a supervisory authority in accordance with Art. 77 GDPR. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or the registered office of our company.

The competent supervisory authority for data protection at IMS Gear SE & Co:

To assert the aforementioned rights and for questions about data protection, you can contact the controller or send an email to dsb@imsgear.com.

Right of objection

If your personal data is processed on the basis of legitimate interests in accordance with Art. 6 para. 1 sentence 1 lit. f) GDPR, you have the right to object to the processing of your personal data in accordance with Art. 21 GDPR, provided that there are reasons for this arising from your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right to object, which will be implemented by us without specifying a particular situation. If you wish to exercise your right of revocation or objection, simply send an e-mail to dsb@imsgear.com.

Data security

a) We use the widespread SSL (Secure Sockets Layer) method in conjunction with the highest level of encryption supported by your browser when you visit our website. As a rule, this is 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether an individual page of our website is transmitted in encrypted form by the closed display of the key or lock symbol in the lower status bar of your browser.

b) We also use suitable technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

Changes to this privacy policy

Due to current circumstances, such as a change in the relevant data protection regulations, we will update this privacy policy if necessary.

Status: 08.01.2025